To ensure that award and grant management software is used efficiently, it is essential to have an administrator who oversees the product's setup and operation. Once the software is put into use, it is important to incorporate any additional features that correspond to the needs of a particular grant management process. In that way, all the functionalities can be utilized to the fullest and the experience of grant management is efficient, smooth, and enjoyable. The following list represents some of the essential responsibilities that a grant administrator should have.

Setting up the software

Configuring the award and grant administration software to match the needs of the organization, setting up user accounts and permissions, and generating email notifications and reminders are the administrator's main responsibilities. Also, the administrator might need to precisely enter data imported from past grant or award cycles.

Managing applications

The administrator oversees handling software-received applications, which includes assessing and approving applications, monitoring their progression, and interacting with applicants as needed. They must make sure that applications are accurate, comprehensive, and meet the requirements for eligibility.

Managing reviewers

In addition, the administrator manages supervision of the reviewers who will assess the applications. This entails finding and picking reviewers, educating and guiding them, and overseeing their tasks and evaluations.

Data security

The administrator makes sure that the information submitted into the award and grant management software is secure and secret. To comply with data protection rules and regulations, this entails establishing access restrictions and permissions, putting data encryption into practice, and routinely backing up the data.

Reporting and analytics

The administrator is in charge of creating reports and analytics that give information about how the award and grant program is performing, monitoring the status of applications and reviewers, assessing the program's success, and identifying areas for improvement.

Stakeholder communication

Throughout the award and grant process, the administrator must effectively communicate with all parties involved, including applicants, reviewers, and internal parties, in order to offer support, feedback, and updates.

Software optimization

The grant and award administration software must be regularly optimized by the administrator, who must also spot potential problem areas, test and integrate new features and capabilities, and make sure the software is current with all security patches and upgrades.

By successfully carrying out these duties, the administrator can contribute to ensuring that the award and grant program is effective, efficient, and effortless.